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A Notice Regarding Fire Protection System Reporting Requirements

Owners or operators of facilities with fire protection systems are required under the California Fire Code to record all required inspections. As of January 23, 2007, under State law owners or operators of facilities with water-based fire protection systems are required to submit documentation supporting the proper testing and maintenance of those systems to the local Fire Authority on an annual basis.

The Palo Alto Fire Department also requires facility owners and operators to report annually on the testing and maintenance of fire alarm systems and special application fire extinguishing under authority described in the 2007 California Fire Code, Section 901.6.2.  Records of all of the following shall be submitted annually to the Palo Alto Fire Department:

  • Water-Based System Testing and Maintenance Report: All fire protection systems are required to be inspected quarterly, and tested and maintained annually in accordance with NFPA 25, Chapter 5 as amended by Title 19 of the California Code of Regulations.  Testing and maintenance shall be conducted by a fire protection systems contractor licensed by the Office of the State Fire Marshal or by a C-16 licensed contractor.

The forms for this can be found at:

http://osfm.fire.ca.gov/strucfireengineer/strucfireengineer_aes.php

  • Fire-Extinguishing System Testing and Maintenance Report: All fire-extinguishing systems are required to be inspected monthly, and tested and maintained semiannually in accordance with the applicable NFPA standard and Title 19 of the California Code of Regulations.  Testing and maintenance shall be conducted by a fire protection systems contractor licensed by the Office of the State Fire Marshal or by a C-16 licensed contractor. Provide the following:

Name of party performing monthly inspections
Name of maintenance contractor
Most recent certification date

  • Fire Alarm System Testing and Maintenance Report: All fire alarm systems are required to be inspected quarterly, and tested and maintained semiannually (annually if monitored by a central station) in accordance with NFPA 72, Chapter 10 and the 2007 California Fire Code, Section 901.6 and Chapter 45.  Testing and maintenance shall be conducted by a qualified fire alarm technician or by a C-9 or C-10 licensed contractor. Provide the following:

Name of testing and maintenance contractor
Most recent certification date

When “Major” deficiencies (deficiencies that render the system inoperative) are found in any system, a report must be faxed to the Fire Prevention Bureau (650-327-6951) within 24 hours of inspection, identifying all “Major” and “Minor” deficiencies found.

When only “Minor” deficiencies are found, a report must be sent to the Fire Prevention Bureau within 30 days of inspection, identifying that no “Major” deficiencies were found and identifying all “Minor” deficiencies.

When NO deficiencies are found, a report must be sent to the Fire Prevention Bureau within 30 days of inspection identifying that no “Major” or “Minor” deficiencies were found.

Note: Any deficiencies corrected at the time of inspection need not be annotated as a deficiency on the form. However, if a condition that warrants the attention of the Fire Prevention Bureau is discovered and fixed, annotate a comment as to the condition found, i.e., “fire alarm control panel found with bells silenced”

Reports may be sent in .pdf format to paloaltofire@gmail.com

Deficiency Repair Reporting: An updated Inspection Form shall be sent to the Fire Prevention Bureau by the licensed repair company once the major or minor deficiency with the system is corrected. The report is required to be faxed to the Fire Prevention Bureau within 24 hours of Major Deficiency Repair. Repair of Minor Deficiencies can be reported through standard mail to our office within 30 Days of deficiency repair or sent to paloaltofire@gmail.com

Fees: The City of Palo Alto has adopted a fee to recover costs associated with processing, reviewing and archiving the reports listed above. 

The fee is $75 per building per year.  Failure to provide information within 30 days may result in a field inspection to verify the status of the systems on site. Inspection will be billed to the responsible party in accordance with the Fire Department’s fee schedule.

 




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City of Palo Alto City Hall - 250 Hamilton Ave, Palo Alto, CA 94301 | Main Telephone Number 650-329-2100 8am-5pm M-Th, Alt Fridays